Knowledge Base
Step-by-step guides, feature explanations, and technical references for YT Transcriber.
For Users
Get the most out of YT Transcriber
Getting started — transcribe your first video in 60 seconds
New to YT Transcriber? Follow these five steps to go from sign-up to a searchable transcript in under a minute.
2 min readHow to search within a transcript and jump to timestamps
Use the built-in search to find any word or phrase in a transcript, then jump directly to that moment in the YouTube video.
2 min readExporting your transcript — TXT, PDF, SRT explained
Download your transcript in the format that fits your workflow — plain text for editing, PDF for sharing, or SRT for adding subtitles to a video.
3 min readOrganising videos with folders
Keep your transcript library tidy by grouping related videos into folders — great for projects, courses, or clients.
2 min readCreating and sharing a share link
Share a transcript with anyone — even people without a YT Transcriber account — using a secure, expiring share link.
3 min readUnderstanding your plan limits and upgrading
Learn what each plan includes, how to check your current usage, and how to upgrade when you need more.
3 min readHow to add notes to a video
Attach private notes to any transcript — handy for summarising key points, action items, or research context.
2 min readWhat to do if a transcript is missing or incorrect
Troubleshoot common transcription problems — from missing captions to garbled text — and find out when to contact support.
3 min readWhy didn't my video transcribe? (captions required)
YT Transcriber works from a video’s YouTube captions — it does not listen to the audio. If a video has no captions, it cannot be transcribed. Here’s how to tell, and what to do about it.
3 min readWhat languages are supported?
Because YT Transcriber reads YouTube’s caption track rather than transcribing audio, the languages we support are whatever caption languages a given video already provides on YouTube.
2 min readYour privacy & how we handle your data
A plain-English summary of what data YT Transcriber stores, how it is protected, who can see your transcripts, and the controls you have over your own data.
4 min readWhat happens when you hit your free-tier limit
The free Starter plan includes a fixed number of transcripts. Here’s exactly what happens when you reach the limit, what stays available, and how to get more.
3 min readDeleting your account and exporting your data
How to take your transcripts with you before you go, and how to permanently delete your YT Transcriber account and the data attached to it.
3 min readBilling, plans & subscriptions — upgrade, downgrade and manage your plan
Everything you need to know about YT Transcriber plans: how the four tiers work, how to upgrade through secure checkout, how to cancel or downgrade, where to find invoices, and what happens to your account when a subscription ends.
7 min readBilling FAQ & troubleshooting — payments, charges and refunds
Answers to the most common billing questions: declined cards, unexpected charges, refunds, mid-cycle changes, failed renewals, payment security, and tax and currency.
6 min readFor Administrators
Platform management and technical reference
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Administrator articles cover platform setup, user management, billing controls, and system architecture. Sign in with an admin account to view them.
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